Sports Martial Arts Fitness Oxford (SMAFO) Terms and Conditions

These Terms and Conditions explain the rules for using the Sports Martial Arts Fitness Oxford website and for booking, enquiring about, or taking part in SMAFO classes, programmes, events, and related services.

Sports Martial Arts Fitness Oxford (SMAFO) provides martial arts training in Didcot, Oxfordshire for children, teenagers, and adults. Our programmes include beginner martial arts classes, kickboxing classes, ladies only kickboxing, junior martial arts training, ninja classes for younger children, grading opportunities, competitions, and special training events.

By using this website, submitting an enquiry, downloading information, booking a free assessment, or taking part in SMAFO services, you agree to these Terms and Conditions. If you do not agree with them, please do not use the website or participate in SMAFO services.

Who We Are

Sports Martial Arts Fitness Oxford (SMAFO) is a martial arts school based in Didcot, Oxfordshire.

Contact details

Sports Martial Arts Fitness Oxford Didcot Leisure Centre Mereland Road Didcot, Oxfordshire OX11 8AY

Email: [email protected] Phone: 07946 637 424

What These Terms Cover

These Terms and Conditions apply to:

• Your use of the SMAFO website

• Any enquiry form, contact form, lead form, or booking form completed through the website

• Free assessment classes, trial sessions, introductory sessions, or consultations offered by SMAFO

• Participation in SMAFO classes, training programmes, gradings, events, and competitions where applicable

Separate membership terms, payment terms, waiver forms, or event-specific terms may also apply. Where that happens, those additional terms will apply alongside these website Terms and Conditions.

Website Use

The SMAFO website is provided to help visitors learn about our martial arts classes in Didcot, Oxfordshire, understand our programmes, submit an enquiry, request information, and book an assessment or trial session.

You agree that you will not:

• Use the website for any unlawful, fraudulent, or harmful purpose

• Attempt to gain unauthorised access to any part of the website, server, forms, or connected systems

• Copy, reproduce, republish, distribute, or exploit website content without prior written permission

• Interfere with the security, performance, or functionality of the website

• Submit false, misleading, or incomplete information through website forms

We may suspend, restrict, or remove access to the website where we reasonably believe misuse has taken place.

Intellectual Property

Unless otherwise stated, all content on this website belongs to Sports Martial Arts Fitness Oxford or is used with permission. This includes, but is not limited to:

• Logos

• Branding

• Copywriting

• Programme descriptions

• Graphics

• Photographs

• Videos

• Downloadable materials

You may view and print content for personal, non-commercial use only. You must not reuse, adapt, reproduce, or distribute any website content for business or commercial purposes without written permission.

Enquiries, Forms, and Free Assessments

SMAFO may offer visitors the chance to request information, book a free assessment, enquire about martial arts classes, or download guides through the website.

Submitting a form does not guarantee a booking, place, or acceptance into any programme.

All enquiries, free assessments, and introductory sessions are subject to:

• Availability

• Receipt of accurate and complete information

• Suitability for the programme requested

• Instructor or staff approval where needed

• Any health, safety, safeguarding, or behavioural considerations

We reserve the right to decline, reschedule, or cancel a booking request where reasonably necessary.

Programme Participation

Participation in SMAFO classes or programmes may require registration, completion of forms, agreement to membership or waiver terms, and compliance with club rules.

For students under 18 years of age, registration and consent must be completed by a parent or legal guardian.

All participants are expected to:

• Follow instructor guidance at all times

• Respect training rules and club procedures •

Arrive fit to train unless a condition has been disclosed and approved

• Wear suitable clothing or equipment where required

• Behave in a safe and respectful manner

Health and Safety

Martial arts, kickboxing, sport martial arts, pad work, sparring, fitness drills, and related physical training involve inherent risk. This includes the risk of accidental injury, physical contact, slips, falls, strain, and other training-related incidents.

By taking part in SMAFO classes, assessments, events, or training sessions, participants acknowledge these inherent risks.

Participants, or parents and guardians where relevant, must:

• Disclose any relevant medical conditions, injuries, or physical limitations before training

• Inform instructors of any change in health or fitness that may affect participation

• Follow all safety instructions, supervision rules, and equipment guidance

• Stop training and notify a member of staff if they feel unwell, injured, or unsafe

SMAFO reserves the right to restrict, pause, or refuse participation where there are reasonable safety, safeguarding, medical, or welfare concerns.

Behaviour, Conduct, and Safeguarding

We aim to provide a structured, respectful, and supportive martial arts environment for children, teens, adults, families, and visitors.

All members, parents, guardians, spectators, and visitors must behave appropriately towards instructors, staff, students, and other attendees.

Behaviour may be treated as unacceptable where it is, in our reasonable opinion:

• Unsafe

• Abusive

• Threatening

• Disruptive

• Bullying

• Discriminatory

• Harassing

• Inappropriate for a training environment

SMAFO reserves the right to suspend, refuse, or terminate participation or attendance where behaviour standards are breached. Where participation is ended because of misconduct, refunds may not be provided.

Gradings and Progression

Gradings, belt promotions, level assessments, and progression opportunities are offered at SMAFO’s discretion and are normally based on attendance, effort, attitude, technical development, and instructor assessment.

Participation in gradings may be by invitation only. Grading fees, where charged, are separate from membership fees unless clearly stated otherwise.

Instructor decisions regarding readiness, grading entry, and grading outcomes are final.

Competitions, Events, and Third-Party Activities

SMAFO students may be invited to attend competitions, seminars, grading events, demonstration events, or other activities. Some of these may be organised by third parties.

Unless expressly stated otherwise, SMAFO is not responsible for:

• Third-party event scheduling or cancellations

• Venue changes

• Travel or accommodation arrangements

• External organiser decisions

• Losses caused by third-party event changes

• Injuries or incidents occurring at independently organised external events, except where the law provides otherwise

Participation in external events may require separate registration forms, waivers, or governing body rules.

Photography, Video, and Media Use

From time to time, SMAFO may take photographs or video recordings during classes, gradings, competitions, or events for promotional, educational, and community purposes.

These materials may be used on:

• The SMAFO website

• Social media channels

• Printed marketing materials

• Digital promotional content

Where consent is required, we will seek it in line with our safeguarding and privacy procedures. If you wish to withdraw or update media consent, please contact us using the details on this page.

Prices, Offers, and Website Information

We aim to ensure that all information on the website is accurate, clear, and up to date. However, class details, programme availability, times, instructors, pricing, offers, and venue information may change.

Nothing on this website forms a binding offer capable of acceptance unless we expressly state this.

We reserve the right to:

• Update class information

• Change schedules

• Change offers or promotions

• Amend pricing

• Withdraw services or availability

• Correct any errors or omissions

Any offer shown on the website is subject to availability and may be withdrawn or amended at any time unless stated otherwise.

Links to Other Websites

This website may contain links to third-party websites, platforms, booking systems, social media pages, or external resources.

We provide these links for convenience only. We do not control third-party websites and are not responsible for their content, availability, security, or privacy practices.

Limitation of Liability

To the fullest extent permitted by law, Sports Martial Arts Fitness Oxford shall not be liable for:

• Loss or damage to personal property brought to classes, events, or venues

• Indirect or consequential loss

• Website interruption, technical issues, or temporary unavailability

• Third-party platform failures, including booking or communication tools not controlled by SMAFO

• Losses arising from inaccurate information submitted by a user

Nothing in these Terms and Conditions excludes or limits liability for:

• Death or personal injury caused by negligence

• Fraud or fraudulent misrepresentation

• Any other liability that cannot lawfully be excluded under the laws of England and Wales

Personal Data and Privacy

Any personal information submitted through this website will be handled in accordance with the SMAFO Privacy Policy.

This includes information provided through enquiry forms, lead forms, booking requests, and downloadable guide forms.

To understand how we collect, use, and store personal data, please read our Privacy Policy.

Changes to These Terms and Conditions

We may update these Terms and Conditions from time to time to reflect changes to our website, services, legal obligations, or business operations.

The latest version will always be published on this page with the current revision date.

Governing Law

These Terms and Conditions are governed by the laws of England and Wales.

Any dispute arising in connection with these Terms and Conditions or use of the SMAFO website will be subject to the jurisdiction of the courts of England and Wales.

Frequently Asked Questions About These Terms

Do these Terms apply only to the website?

No. These Terms also apply to website enquiries, booking requests, free assessments, and certain interactions connected to SMAFO services.

Does submitting a form guarantee a class booking?

No. Form submission is a request only. Bookings and assessments remain subject to availability and approval where required.

Can children register themselves for classes?

No. Any registration, consent, or booking for a person under 18 must be completed by a parent or legal guardian.

Are grading fees included in membership?

Not always. Grading fees may be separate unless SMAFO clearly states otherwise.

Can SMAFO use class photos or videos online?

Potentially, yes, but where consent is required it will be obtained and managed in line with SMAFO procedures.

What law applies to this page?

These Terms and Conditions are governed by the laws of England and Wales.

Summary

These Terms and Conditions explain how visitors may use the Sports Martial Arts Fitness Oxford website, how enquiries and bookings are handled, what rules apply to training participation, and how SMAFO manages safety, conduct, privacy, media use, and liability.

If you are looking for martial arts classes in Didcot, Oxfordshire and want to enquire about training with SMAFO, these Terms help explain how the website and services work.